Interns and Volunteer Program

 

The Tennessee State Library and Archives welcomes interns and volunteers who would like to be involved in aspects of library and archival work. Students enrolled in a school or university program may study here as interns, while any member of the community may serve as a volunteer. All interested candidates should be detail-oriented and have some background in history or library work.

Opportunities are available in the areas described below. Click on the headings to see specific information about intern/volunteer projects in each area. Use the link at the bottom of the page to apply for a position.

You'll be amazed at all you can learn by getting involved at the Library and Archives!

Project Title: Digital Collections Intern

Project Description: The Digital Working Group is looking for a tech-savvy intern to assist with the Tennessee State Library and Archive’s digital collections projects. A limited number of positions are available, generally on a semester schedule. Preference will be given to students registered in credit-granting programs. All projects will need to include some work on-site, but some can include a significant amount of remote participation.

This internship involves working with historical documents and images related to the history of Tennessee, creating and maintaining data and digital images, learning controlled terms, metadata standards and digital preservation, as well as loading images and data in the content management system (CONTENTdm).

Qualifications: Applicants must have computer skills and attention to detail.

Time Frame: Ongoing

Work Schedule: Part-time, Monday – Friday, with schedule to be determined

Compensation: These are unpaid internships. Interns will have Library and Archives internship/volunteer status.

 
Project Title: Calvert Brothers Studio Glass Plate Negatives Digitization & Metadata Entry Project

Project Description: The Department of Preservation and Digitization seeks an intern or volunteer to scan and enter metadata for a collection of glass plate negatives, some of which are more than a century old. The ideal person for this position will have some knowledge of Photoshop and scanning technology as well as be able to research appropriate titles and subject headings (both Thesaurus of Graphic Materials and Library of Congress). A working knowledge of database management is preferred. Some enthusiasm for genealogical research and photographic history are appreciated.

Time Frame: Ongoing

Work Schedule: Part-time, Monday – Friday, with schedule to be determined

 
Project Title: Archival Preservation Training

Project Description: The Department of Preservation and Digitization seeks interns or volunteers interested in learning the basic principles and techniques of conservation and preservation, including: identifying the various types of historic media, assessing and addressing the deterioration of historic documents and photographs, how to carefully handle archival records of all types, and learn the history of photographic techniques and styles of images based on proper preservation. Under the supervision and direction of the Conservation Manager, students will learn specifics of ways to stabilize a variety of archival materials with surface cleaning, proper mending techniques, deacidification, custom made housing for all types of books, photographs, oversize documents and many other techniques.

Qualifications: Applicants must have a keen attention to detail and an appreciation of history.

Time Frame: Ongoing

Work Schedule: Part-time, Monday – Friday, with schedule to be determined

Compensation: These are unpaid internships. Interns will have Library and Archives internship/volunteer status.

 
Project Title: Data Entry for Federal Maps Inventory

Project Description: Library Technical Services is searching for an intern to assist with maintenance of the Library and Archives' federal map collection. The intern will enter data into an inventory of over 1,000 U. S. Geological Survey maps not related to Tennessee that will be placed on the federal documents needs and offers lists so that other federal depositories can acquire, if needed. The inventory must contain detailed information about each map, including the title, map number, and date. This internship requires attention to detail, excellent organizational skills, a high level of accuracy in data entry, and experience with Microsoft Excel.

 
Project Title: Evaluation of Access to Electronic Federal Documents

Project Description: Library Technical Services is searching for an intern to evaluate the accessibility of our hard-copy electronic federal documents. The intern will assess the formats and accessibility of an extensive collection of federal documents on disc. Each disc will need to be evaluated, and records kept detailing information on the format of the documents and programs, or failure to access the material. This internship requires attention to detail, high computer literacy, and familiarity with various file and program formats.

 
Project Title: Data Entry for Early Newspapers Inventory

Project Description: Library Technical Services is searching for an intern to assist with collection maintenance by entering data into an inventory of a large collection of early newspapers in print format. The intern will arrange the collection and complete data entry of all pertinent information, which will enable access to the collection. The intern must have attention to detail, strong organizational skills, be proactive, have a high level of accuracy in data entry, and experience with Microsoft Access.

 
Project Title: Identifying and Addressing Preservation Needs of Library Collection

Project Description: Library Technical Services is searching for an intern to assist with general collection maintenance by identifying preservation needs of material in the library collection. Duties will include evaluating items, and selecting and processing materials to identify proper storage techniques, which may include bagging and labeling, shrinkwrapping, placing pamphlets in acid-free envelopes, and referring items to Preservation Services for further preservation or conservation needs. This internship requires attention to detail and basic computer literacy.

 
Project Title: Shelf Reading, Barcoding, Shifting, and Other Stack and Collection Maintenance

Internship Opportunity: Library Technical Services is searching for an intern to assist with general stack and collection maintenance. The intern will assist with shelf reading to ensure materials are in call number order, while at the same time identifying items in need of a barcode, and assist with collection shifts, as needed. This internship requires attention to detail and strong organizational skills.

 
Project Title: Federal Documents Disposition Intern

Project Description: Library Technical Services is searching for an intern to create Federal Documents Offers lists to send to other depository libraries throughout Tennessee and the Southeast. Training will include the legal requirements of Federal Depository Library Program (FDLP) discards, an introduction to the Superintendent of Documents (SuDoc) classification system, and an explanation of the Association of Southeastern Research Libraries (ASERL) Disposition Database. List creation requires close attention to detail, familiarity with Microsoft Excel, and some online research.

 
Project Title: Index to Record Group 3 – Board of Pension Examiners Card Files

Project Description: The Public Services section is looking for interested volunteers or interns to create an index from Record Group 3, Board of Pension Examiners card files, which includes the death date for Confederate soldiers. The project requires the ability to read and look at microfilm for extended periods of time, attention to detail, a high level of accuracy in data entry, basic computer literacy, and experience with Microsoft Word or Access.

 
Project Title: Tennessee Department of Transportation (TDOT) Negative Index

Project Description: The Public Services section is looking for interested volunteers or interns to create a preliminary index from the information that is on each negative slip thus making this new collection usable for Public Services archivists until it is processed. (Currently they are organized only by date – not location.) The data entry of this information will be in Microsoft Access, therefore, this task requires attention to detail, a high level of accuracy in data entry, basic computer skills, and a working knowledge of Access.

 
Project Title: Index to Microfilm #1652 – Transportation Orders

Project Description: The Public Services section is looking for interested volunteers or interns to create an index of the Transportation Orders for post-Civil War railroad travel from the microfilmed Wainwright Collection. The project requires the ability to read 19th Century handwriting, the ability to read and look at microfilm for extended periods of time, attention to detail, a high level of accuracy in data entry, basic computer literacy, and experience with Microsoft Word or Access.

 
Project Title: Re-Labeling Legislative History Tapes

Project Description: The Public Services section is looking for interested volunteers or interns to remove and re-label the tapes in the Legislative History collections. This project requires the ability to physically stand on concrete floors for extended time periods, attention to detail, and a high level of accuracy in re-labeling the cassettes.

 
Project Title: Legislative History Scanning Project – Digitizing Microfiche 1975-1993

Project Description: The Public Services Section seeks to digitize both an index and compiled bill history, for records presently found only on microfiche. This outdated medium needs to be transferred to a digital format (originally the microfiche was produced by the General Assembly’s Office of Legislative Services). Once digitized, this resource will be used internally by our staff to assist with Legislative History research, providing greater efficiency and time-management in locating valuable research information for our customers.

 
Project Title: Archival Internship Opportunity

Project Description: In order to gain a greater understanding of the issues facing a manager of archival acquisitions and processing, Interns in the Archival Technical Services section will spend a week shadowing the Section Director. Interns will have an opportunity to observe the work of this director and other section staff, discuss current issues and initiatives, and attend both formal and informal meetings along with the Director. A longer internship can also be arranged, involving more detailed experiences in accessioning of archival materials, working with donors, archival arrangement and description, and collection management.

 

Project Title: Archival Collection Maintenance

Project Description:  Archival Technical Services is searching for a volunteer or intern to assist with stack collection maintenance. Primary duties will include wrapping of volumes in protective Tyvek coverings and labeling these volumes. Additional duties may include barcoding of collections and shifting/inventorying of collections. Requires attention to detail and strong organizational skills.

 
Project Title: Education Outreach with the Library and Archives’ primary sources

Project Description: The Education Outreach department is looking for an intern or volunteer who would assist staff with developing educational materials related to primary sources at the Tennessee State Library and Archives. This project would include historical research, analysis of primary sources, and development of creative ways to use primary sources to teach middle and high school students at the Library and Archives and in the classroom. Potential volunteers or interns should have a strong foundation in Tennessee and/or American history, an understanding of the needs of the K-12 teacher and classroom, and a willingness to familiarize themselves with Tennessee’s K-12 social studies curriculum standards.