Ordering > Census Records and Indexes

 

 

 

CENSUS INDEXES

The Tennessee State Library and Archives has copies of published census indexes for a number of census years. Please contact us by e-mail with the census year and county in which you are interested; our staff will contact you with the information on what indexes are available for that county during that particular census year. 

Some census indexes have been published for specific counties in Tennessee. Please check the County Fact Sheets to see which census indexes are available. Indexes available for interlibrary loan are marked with an asterisk (*) .

ORDERING INFORMATION AND FEES:

  • For a $5 fee, the Library and Archives can photocopy and mail or e-mail a list from one census index for one specified family name. This fee covers the cost of copying up to 20 pages; each additional copy beyond the initial 20 copies is 50¢. The fee is not refundable.  Payment in advance by check, money order or credit card is required. Send your request to Tennessee State Library and Archives, Public Services, 403 Seventh Avenue North, Nashville TN 37243-0312.  [GO TO FORM SS-2235 -- Printed Index Search Request]
  • There is no charge for an e-mail scan of up to five (5) pages from one published index. The standard fee of $5 will be charged if there are more than five pages.
  • Please submit each search request on a separate form. Orders will be filled promptly and in the order that they are received. Most requests are answered within two weeks of the time they are received by the Library and Archives; however, response times may vary depending on the volume and nature of your request.
  • The Library and Archives can, for an additional $5.00 fee, certify a document in our collection.
  • Some printed indexes and microfilmed records are available for delivery via e-mail through  Tennessee State Library and Archives E-Docs.

 

 

CENSUS RECORDS

If you have used a census index and have determined the county and page number on which a name appears, we will copy that entry from the original census record on microfilm. For  census records 1880 & 1900-1940 you must also provide the Census Enumeration District Number.  Please see Tennessee Census Records for a listing of what information was collected during a specific census year.

ORDERING INFORMATION AND FEES:

  • There is a $10 fee to copy a census record. The fee is not refundable. Payment in advance by check,  money order or credit card is required. Send your request to Tennessee State Library and Archives, Research Department, 403 Seventh Avenue North, Nashville TN 37243-0312.  [GO TO FORM SS-2237 -- Microfilm Copy Order]
  • Please submit each search request on a separate form. Orders will be filled promptly and in the order that they are received. Most requests are answered within two weeks of the time they are received by the Library and Archives; however, response times may vary depending on the volume and nature of your request.
  • The Library and Archives can, for an additional $5.00 fee, certify a document in our collection.
  • Some printed indexes and microfilmed records are available for delivery via e-mail through  Tennessee State Library and Archives E-Docs.

 

 

  • RESIDENTS OF TENNESSEE (with a current Tennessee postal address) will pay a $5 fee to copy a census record. The fee is not refundable. Payment in advance by check, money order or credit card is required. Send your request to Tennessee State Library and Archives, Research Department, 403 Seventh Avenue North, Nashville TN 37243-0312.  [GO TO FORM SS-2237 -- Microfilm Copy Order]
  • Please submit each search request on a separate form. Orders will be filled promptly and in the order that they are received. Most requests are answered within two weeks of the time they are received by the Library and Archives; however, response times may vary depending on the volume and nature of your request.
  • The Library and Archives can, for an additional $5.00 fee, certify a document in our collection.
  • Some printed indexes and microfilmed records are available for delivery via e-mail through  Tennessee State Library and Archives E-Docs.

 

 

1891 ENUMERATION OF MALE VOTERS

The 1890 census was destroyed in a records warehouse fire in Washington DC before microfilm was invented. There are no Tennessee census records for 1890.

There is, however, a list of male voters in each county in 1891. Some of these voter lists include ages, but no other personal or family information is provided. Not all have been indexed. We cannot search for a record if the county has not been indexed. Published indexes are available for the following counties: Anderson, Benton, Blount, Carroll, Carter, Cheatham, Clay, Cumberland, Dickson, Dyer, Fentress, Gibson, Greene, Hancock, Hawkins, Henry, Hickman, Houston, Humphreys, Jackson, Johnson, Knox, Lake, Lawrence, Lewis, Loudon, Macon, Morgan, Obion, Overton, Perry, Pickett, Putnam, Roane, Scott, Sevier, Shelby, Smith, Stewart, Sullivan, Trousdale, Unicoi, Washington, Wayne, Wayne, Weakley, and Williamson.

Contact us by e-mail for more information about searching these voter lists. The Library and Archives will respond to e-mail requests promptly; response time may vary, depending on the amount of research required to answer your question and the unique nature of your request. If you need immediate assistance you may call the reference desk at (615) 741-2764 or visit us in person.

PLEASE NOTE: Ancestry.com, in partnership with the Tennessee State Library and Archives, has added an index to and scans of the 1891 Tennessee enumeration of male voters. The indexes to these records at Ancestry.com's Tennessee State Library and Archives web page can be viewed by all. RESIDENTS OF TENNESSEE who are not members of Ancestry.com can view the scanned copies of the records by first going to the Tennessee Electronic Library, clicking on the Genealogy tab, and then clicking on Tennessee Records; the scans of the enumeration listings can then be viewed after a free log-in on the Ancestry site. The indexes and images are free to Tennessee residents. Individuals who subscribe to Ancestry.com can also view the scanned records. 

ORDERING INFORMATION AND FEES:

  • There is a $10 fee to copy an enumeration record. The fee is not refundable. Payment in advance by check, money order or credit card is required. Send your request to Tennessee State Library and Archives, Research Department, 403 Seventh Avenue North, Nashville TN 37243-0312.  [GO TO FORM SS-2237 -- Microfilm Copy Order]
  • Please submit each search request on a separate form. Orders will be filled promptly and in the order that they are received. Most requests are answered within two weeks of the time they are received by the Library and Archives; however, response times may vary depending on the volume and nature of your request.
  • The Library and Archives can, for an additional $5.00 fee, certify a document in our collection.
  • Some printed indexes and microfilmed records are available for delivery via e-mail through  Tennessee State Library and Archives E-Docs.

 

  • RESIDENTS OF TENNESSEE (with a current Tennessee postal address) will pay a $5 fee to copy an enumeration record. The fee is not refundable. Payment in advance by check,  money order or credit card is required. Send your request to Tennessee State Library and Archives, Research Department, 403 Seventh Avenue North, Nashville TN 37243-0312.  [GO TO FORM SS-2237 -- Microfilm Copy Order]
  • Please submit each search request on a separate form. Orders will be filled promptly and in the order that they are received. Most requests are answered within two weeks of the time they are received by the Library and Archives; however, response times may vary depending on the volume and nature of your request.
  • The Library and Archives can, for an additional $5.00 fee, certify a document in our collection.
  • Some printed indexes and microfilmed records are available for delivery via e-mail through  Tennessee State Library and Archives E-Docs.

 

 

ELECTRONIC DELIVERY OF DOCUMENTS [Tennessee State Library and Archives E-Docs]

Some printed indexes and microfilmed records may be available for delivery through our e-mail service.  Requests to be delivered by e-mail, however, must be submitted in the same manner as our Services by Mail requests:  payment in advance by check, money order or credit card is required.  Send your request to Tennessee State Library and Archives, Research Department,  403  Seventh Avenue North,  Nashville TN  37243-0312.  If you request electronic delivery of a document, you must check the e-mail box under "Delivery Instructions". If no boxes are marked, or if more than one box is marked, the record will be photocopied and sent via US Mail.

  • Records available through this service are scanned and saved as a .pdf file.  Documents can only be saved as .pdfs.  Patrons can download the free Adobe Acrobat Reader to view the files.
  • Records sent via e-mail service cannot be certified.
  • The Library and Archives will e-mail the record to one e-mail address.
  • If the file size exceeds 10 pages or 15 megabytes, the .pdf file will be placed on a CD and mailed.
  • If it is not feasible to scan the record you are requesting, a print copy will be mailed to you.
  • Due to space limitations, digital copies of records will be maintained on the Library and Archives' server for 30 days.  After 30 days, the digital copies of the records will be deleted from the server.  Once the digital copies of the records have been deleted, they will not be available for e-mail delivery unless another request, along with the required fee, is submitted.

Digital copies of records will be sent from the e-mail address reference.tsla@tn.gov .

 

 

 

 

CERTIFICATION OF DOCUMENTS

There are situations where a court, insurance company, Social Security Office, nursing home, or genealogical society may require an individual to submit a certified copy of a document. When the Library and Archies certifies a document, the photocopy is marked with a stamp avowing that it is a true and exact copy of a document held at our facility. The document is signed and dated by a designated Library and Archives staff member, and an embossed seal is placed over the signature and date.

  • If needed, the Library and Archives can certify a copy of a record held in our collection.  There is a fee of $5.00 to certify one copy of the document, in addition to the initial search fee. If you wish for more than one copy of a record to be certified, each additional certification is $5.00.
  • If you think certification may be needed, please indicate this when the initial copy order is placed, as we cannot certify after-the-fact any copies that have left our facility.  We cannot certify copies of items that we have not copied ourselves.  If you decide at a later date that you need items certified that you have already received, we will have to charge you for the order a second time and re-copy all the materials.
  • The Library and Archives cannot certify electronic copies (scans) of documents.
  • If you pay in advance for a record search and certification and the record is not located, neither the search fee nor the certification fee are refundable.  For this reason, when searching for a record that you wish to have certified, the Library and Archives suggests that you use our downloadable forms and pay by credit card.  If you pay by credit card and a record is not located, then you will not be charged the additional $5.00 certification fee.

 

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