Grants to Local Archives

ARPA Grant - Applications due August 27, 2021

WATCH THE INFO SESSION HERE

ARPA Grant Application Fillable Form

The Tennessee State Library and Archives is pleased to provide a grant opportunity to archives and museums across Tennessee using the American Rescue Plan Act (ARPA) funds.  This $100,000 grant is made possible in part by the Institute of Museum and Library Services.

The ARPA Grant is available for archives, museums, and historical repositories and you are welcome to apply for any or all these categories:

  1. Technology equipment
    1. This category provides funding for hardware, software, networking equipment, peripherals, and other technology items used to create or provide access to collections and services.
    2. Includes funding for workstations or public access terminals that provide access to collections, indexes, and databases online and/or on microfilm, as well as to support basic office functions for the staff of the organization.
    3. Individual items requested may not exceed $5,000.
       
  2. Website design
    1. This category would provide funding for libraries to hire for the purpose of creating or redesigning their website and would also include hosting fees.
    2. May include website hosting fees during the grant period
       
  3. Library Furniture and Supplies
    1. This would provide for furniture and equipment, and PPE to improve social distancing for patrons and staff, for ADA accommodations.
       
  4. Training
    1. This category provides funding for registration costs for webinars or workshops related to conservation, digitization, and digital project-planning, and other topics relevant for archivists and museum personnel.
    2. Training related to outreach, budgeting, marketing, or other relevant topics.

A local match is not required. Prioritization in funding will be given to organizations located within distressed counties.       

Please Note: Requests may exceed the maximum but will be considered a lower priority.

The grant contract will begin on July 1, 2021, and end on May 31, 2022, which will allow you to use grant funds for purchases from July 1st forward, even though a fully signed contract will not be in place until later if your financial processes allow for that.  Please be aware, however, no grant payments will be processed until the contract is in place.

Applications can be sent via e-mail or mail. We do not require original signatures to be submitted. Application submittal information can be found on page 17 of the application.

The deadline for applications is Friday, August 27, 2021.
Send all applications to Nat Taylor at nathaniel.l.taylor@tn.gov

Important Dates

Date

Activity

July 12, 2021

Application available

July 29, 2021

Informational webinar and Q&A session took place via Zoom; The link will also be shared via the TNArchives Listserv

August 27, 2021

Application deadline; Applications due by 4 pm (CST)

September 2, 2021

ARPA grant awards announced on or around this date

March 1, 2022

Interim reports due by 4 pm (CST)

May 31, 2022

ARPA grant projects completed; spending of funds complete

June 15, 2022

Final day to submit reimbursement requests

July 1, 2022

Report any outstanding reimbursement amounts to ARPA grant manager

July 29, 2022

Final reports due by 4 pm (CST) on or before July 29, 2022

 

 

Archives Development Program Direct Grants -Applications due September 3, 2021

INFO SESSION via ZOOM on Tuesday, August 3, 2021, at 12:00 pm (CST)

Archives Development Grant Application Fillable Form

The Tennessee State Library and Archives is pleased to provide a grant opportunity to local archives across Tennessee for their archival needs. This grant is wholly provided by the Tennessee Secretary of State.

The 2022 Archives Development Grant will be available for the official county or municipal archives or a not-for-profit organization that has an official, legal authorization to maintain the records generated by a county or municipality to replace or purchase archival supplies to improve the storage conditions of archival collections, operations, or public accessibility. Applicants must show the archives/preservation of records as a line item in the county budget and have an active Public Records Commission that has met at least twice during the county’s fiscal year.

Grant funds are available for the following:

  • archival shelving units
  • acid-free, lignin-free folders and boxes
  • other necessary archival supplies or environmental monitoring devices
  • contracted conservation treatments
  • hiring part-time worker
  • improving online access to collections through digitization
  • registration fees for webinars from approved organizations

The deadline for applications is Friday, September 3, 2021.
Send all applications to Sara Baxter at sara.baxter@tn.gov

Important Dates

Date

Activity

August 1, 2021

Application available

August 3, 2021

Informational webinar and Q&A session will take place via Zoom; The link will be shared via the TNArchives Listserv and on the Archives Development site.

September 3, 2021

Application deadline; Applications due by 4 pm (CST)

October 1, 2021

ADP grant awards announced on or around this date

February 18, 2022

Interim reports due by 4 pm (CST)

May 31, 2022

ADP grant projects completed; spending of funds complete

June 15, 2022

Final day to submit reimbursement requests

June 30, 2022

Final reports due by 4 pm (CST) on or before June 30, 2022

 

State Board Programming Regrants (SBPG) - Applications due September 10, 2021

INFO SESSION via ZOOM on Tuesday, August 3, 2021, at 12:00 pm (CST)

State Board Programming Regrant Application Fillable Form

The Tennessee Historical Records Advisory Board (THRAB) is pleased to provide a grant opportunity for improving the preservation of and access to Tennessee’s historical records, educate and train records custodians, and support archival program development and enhancement.

In fiscal year 2022, grants will be available up to $5,000 per institution and are available to any government entity or not-for-profit organization that holds permanent, historically valuable archival collections. There is no match requirement.

Grant funds are available for the following:

  • Technology equipment
    1. This category provides funding for hardware, software, peripherals, and other technology items used to create online digital collections. 
    2. Items requested may not exceed $5,000.
  • Training
    1. This category provides funding for registration costs for webinars or workshops related to conservation, digitization, and digital project planning for archivists and museum personnel.
  • Contracted Services
    1. This category provides funding to hire a vendor or independent contractor for the purpose of digitization or conservation services.
    2. You must include a quote for these services from a specific vendor as part of your application.
  • Contract/Part-Time Archivist
    1. This category provides funding to hire a contract or part-time archivist for the duration of the grant period to scan documents and create corresponding metadata.
    2. This person cannot already be employed by or paid by your organization. This cannot be supplemental to an existing salary or hourly employee.
  • Supplies
    1. This category provides funding for archival shelving units, acid-free, lignin-free folders and boxes, and other necessary archival supplies or environmental monitoring devices.

*Please be aware that everyone is required to create a fee-free, web-based, digital product.*

THRAB will review and evaluate all eligible applications. THRAB may award all or none of the funds requested, offer partial or conditional funding, and encourage revision and/or resubmission. In determining whether an applicant shall receive a grant, THRAB will consider the following factors:

  • Statement of Need: In archival records projects, explain the significance of the records in question, why they need to be preserved, processed, and digitized, and how those scans will be made accessible. For education and training, explain how the project increases the archival knowledge and/or skills of archivists and other historical records custodians.
  • Plan of Work:  How will the project result in increased public access to archival collections through digitization? The result of a fee-free online collection is required. The soundness of the work plan is critical, focused, clearly defined, and achievable.
  • Participants: The qualifications and/or plans for training project personnel, including resumes.
  • Budget: Is the budget realistic, cost-effective, and accurate?

The deadline for applications is Friday, September 10, 2021.
Send all applications to Sara Baxter at sara.baxter@tn.gov

Important Dates

Date

Activity

August 1, 2021

Application available

August 3, 2021

Informational webinar and Q&A session will take place via Zoom; The link will be shared via the TNArchives Listserv and on the Archives Development site.

September 10, 2021

Application deadline; Applications due by 4 pm (CST)

October 1, 2021

SBPG grant awards announced on or around this date

February 18, 2022

Interim reports due by 4 pm (CST)

May 31, 2022

SBPG grant projects completed; spending of funds complete

June 15, 2022

Final day to submit reimbursement requests

June 30, 2022

Final reports due by 4 pm (CST) on or before June 30, 2022

Grant Handbook

Once you have applied for a grant, this workbook and appendices can help navigate you through the rest of the grant process. This handbook is designed to address the most commonly encountered issues, problems, and questions, however, every organization is unique, so feel free to contact the archives grant manager with specific questions.

This PowerPoint pdf may also help answer some questions.

 

 

For more information about our grant program, contact:
Sara Baxter at sara.baxter@tn.gov or (615) 741-2083
OR
Jami Awalt at jami.awalt@tn.gov or (615) 253-3458