Interns and Volunteer Program

 

 

The Tennessee State Library and Archives welcomes interns and volunteers who would like to be involved in aspects of library and archival work. Students enrolled in a school or university program may study here as interns, while any member of the community may serve as a volunteer. All interested candidates should be detail-oriented and have some background in history or library work.

Opportunities are available in the areas described below. Click on the headings to see specific information about intern/volunteer projects in each area. Use the link at the bottom of the page to apply for a position.

You'll be amazed at all you can learn by getting involved at the Library and Archives!

Project Title: LABM Summer Circulation Internship

Project Description:  The Library for Accessible Books and Media (LABM) is seeking interns to help with circulating library materials to patrons throughout Tennessee.  Tasks include checking in/out, sorting, shelving, and maintaining physical inventory of braille, large-print books, and digital audio book cartridges.

Interns will also assist LABM in getting ready to move to our new building by boxing up and shipping out collections for use in partner institutions.  Tasks involve pulling large braille books as well as small digital audio book cartridges from shelves, taping boxes, and carrying those boxes.

Qualifications: Applicants must have computer skills and be able to perform physically repetitive tasks and heavy lifting.

Time Frame: Summer 2021

Work Schedule: Part-time, Monday – Friday, with schedule to be determined

Compensation: These are unpaid internships. Interns will have Library and Archives internship/volunteer status.

Project Title: Digital Collections Intern
 

Project Description: The Digital Working Group is looking for a tech-savvy intern to assist with publishing the Looking Back at Tennessee Photograph Collection on the Tennessee Virtual Archive (TeVA). A limited number of positions are available on a semester schedule. Preference will be given to students registered in credit-granting graduate programs.

This internship involves adding items to the existing digital collection of the Looking Back at Tennessee Photograph Collection. Projects will include the following: handling and scanning photographic negatives, creating master and surrogate image files, post-processing in Photoshop, creating and enhancing metadata and controlled vocabulary terms in spreadsheets, and loading items to CONTENTdm for public access.

Qualifications: Applicants must be comfortable with computers, have a strong attention to detail and be interested in learning how digital collections work. An understanding of public history or information science will be helpful but is not mandatory.

Time Frame: Ongoing

Work Schedule: Part-time, Monday – Friday, with schedule to be determined

Compensation: These are unpaid internships. Interns will have Library and Archives internship/volunteer status.

Project Title: Data Entry for Federal Maps Inventory
 

Project Description: Library Collection Services is searching for an intern to assist with maintenance of the Library and Archives' federal map collection. The intern will enter data into an inventory of over 1,000 U. S. Geological Survey maps not related to Tennessee that will be placed on the federal documents needs and offers lists so that other federal depositories can acquire, if needed. The inventory must contain detailed information about each map, including the title, map number, and date. This internship requires attention to detail, excellent organizational skills, a high level of accuracy in data entry, and experience with Microsoft Excel.

 
Project Title: Data Entry for Early Newspapers Inventory
 

Project Description: Library Collection Services is searching for an intern to assist with collection maintenance by entering data into an inventory of a large collection of early newspapers in print format. The intern will arrange the collection and complete data entry of all pertinent information, which will enable access to the collection. The intern must have attention to detail, strong organizational skills, be proactive, have a high level of accuracy in data entry, and experience with Microsoft Access.

 
Project Title: Identifying and Addressing Preservation Needs of Library Collection
 

Project Description: Library Collection Services is searching for an intern to assist with general collection maintenance by identifying preservation needs of material in the library collection. Duties will include evaluating items, and selecting and processing materials to identify proper storage techniques, which may include bagging and labeling, shrink wrapping, placing pamphlets in acid-free envelopes and/or binders, making boxes for materials that don't require Preservation Lab services and referring items to Preservation Services for further preservation or conservation needs. This internship requires attention to detail and basic computer literacy.

 

Project Title: Shelf Reading, Barcoding, Shifting, and Other Stack and Collection Maintenance
 

Project DescriptionLibrary Collection Services is searching for an intern to assist with general stack and collection maintenance. The intern will assist with shelf reading to ensure materials are in call number order, while at the same time identifying items in need of a barcode, and assist with collection shifts, as needed. This internship requires attention to detail and strong organizational skills.

 
Project Title: Federal Documents Disposition Intern
 

Project Description: Library Collection Services is searching for an intern to create Federal Documents Offers lists to send to other depository libraries throughout Tennessee and the Southeast. Training will include the legal requirements of Federal Depository Library Program (FDLP) discards, an introduction to the Superintendent of Documents (SuDoc) classification system, and an explanation of the Association of Southeastern Research Libraries (ASERL) Disposition Database. List creation requires close attention to detail, familiarity with Microsoft Excel, and some online research.

 
Project Title: Cataloging
 

Project Description: Library Collection Services is searching for an intern to assist with cataloging activities. The internship provides experience in preparing records that support the search experience in online library catalogs. Duties will include database searching, copy cataloging, and attaching holdings to existing records. Experience with searching library catalogs and some knowledge of basic cataloging practices is preferred. This internship requires high computer literacy, experience in online searching, attention to detail, and a high level of accuracy in data entry.

 
Project Title: Education Outreach with the Library and Archives’ primary sources
 

Project Description: The Education Outreach department is looking for an intern or volunteer who would assist staff with developing educational materials related to primary sources at the Tennessee State Library and Archives. This project would include historical research, analysis of primary sources, and development of creative ways to use primary sources to teach middle and high school students at the Library and Archives and in the classroom. Potential volunteers or interns should have a strong foundation in Tennessee and/or American history, an understanding of the needs of the K-12 teacher and classroom, and a willingness to familiarize themselves with Tennessee’s K-12 social studies curriculum standards.

Project Title: Tennessee Electronic Library Intern
 

Project Description: The Planning and Development department seeks interns or volunteers to assist the Tennessee Electronic Library (TEL) Administrator with a variety of projects. These projects include: researching library websites for usage of TEL unique URLS, summarizing survey information, assisting in writing social media posts, updating current handouts and creating new handouts, creating subject pages on the TEL website, and investigate usage statistics to determine future training and outreach.

Time Frame: Ongoing

Work Schedule: Part-time, Monday-Friday, with schedule to be determined

Project Title: Continuing Education Intern
 

Description of Work: The Planning and Development department seeks an intern or volunteer to assist the continuing education coordinator with the planning, implementation and wrap up of programs for libraries across the state and for programs at the Tennessee State Library and Archives. This will include curriculum design, scheduling, budgeting, presentation and administrative closure of programs covering a wide variety of topics.

Time Commitment: This can be an internship project for a single intern who comes in on a weekly basis for four to eight hours.

Internship Opportunities Librarians deal daily with safety, technology, health, education, community and family issues, offering information and support for people in all walks of life. They also manage, what is essentially, a small business. The required knowledge is never ending. In addition to learning about public libraries across TN, the intern will learn about the development of lifelong learning programs for library professionals in rural communities and metropolitan areas, tracking professionally required credentials, and free (and almost free) technology education resources

Project Title: Re-housing Vital Records

Project Description: The Conservation Lab is searching for an intern to assist with re-housing birth records. The intern will learn how to construct custom boxes for these records, prepare records for microfilming, and prepare records for storage. This internship requires attention to detail, manual dexterity, and the ability to perform physically repetitive tasks. Applicants interested in a career in paper or library/archives conservation encouraged to apply.

Time Frame: Ongoing

Work Schedule: schedule is flexible but will occur during normal business hours, Monday – Friday, 8:00 AM – 4:30 PM

Compensation: These are unpaid internships. Interns will have Library & Archives internship/volunteer status.