Grants for Local Archives

Archives Development Program Direct Grants

Archives Development Grant Application Fillable Form

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The Tennessee State Library and Archives is pleased to provide a grant opportunity to local archives across Tennessee for their archival needs. This grant is wholly provided by the Tennessee Secretary of State.

The 2022-2023 Archives Development Grant will be available for the official county or municipal archives or a not-for-profit organization that has an official, legal authorization to maintain the records generated by a county or municipality to replace or purchase archival supplies to improve the storage conditions of archival collections, operations, or public accessibility. Applicants must show the archives/preservation of records as a line item in the county budget and have an active Public Records Commission that has met at least twice during the county’s fiscal year.

Grant funds are available for the following:

• archival shelving units
• acid-free, lignin-free folders and boxes
• other necessary archival supplies or environmental monitoring devices
• contracted conservation treatments
• hiring part-time worker
• improving online access to collections through digitization
• registration fees for webinars from approved organizations

The deadline for applications is Friday, September 9, 2022.
Send all applications to Sara Baxter at sara.baxter@tn.gov

Important Dates

Date	Activity
August 1, 2022	Application available
August 9, 2022	Informational webinar and Q&A session took place via Zoom; The link will be shared via the TNArchives Listserv.
September 9, 2022	Application deadline; Applications due by 4 pm (CST)
October 3, 2022	ADP grant awards announced on or around this date
February 17, 2023	Interim reports due by 4 pm (CST)
May 31, 2023	ADP grant projects completed; spending of funds complete
June 15, 2023	Final day to submit reimbursement requests
June 30, 2023	Final reports due by 4 pm (CST) on or before June 30, 2023
July 28, 2023	Title VI reporting due

 

State Board Programming Regrants (SBPG)

State Board Programming Regrant Application Fillable Form

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The Tennessee Historical Records Advisory Board (THRAB) is pleased to provide a grant opportunity for improving the preservation of and access to Tennessee’s historical records, educate and train records custodians, and support archival program development and enhancement.

The 2022-2023 grants will be available up to $5,000 per institution and are available to any government entity or not-for-profit organization that holds permanent, historically valuable archival collections. There is no match requirement,

These funds are made available by the National Historical Publications & Records Commission.

 Grant funds are available for the following:

• Technology
  1. This category provides funding for hardware, software, peripherals, and other technology items used to create online digital collections. 
  2. Items requested may not exceed $5,000.
• Training
  1. This category provides funding for registration costs for webinars or workshops related to conservation, digitization, and digital project planning for archivists and museum personnel.
• Contracted Services
  1. This category provides funding to hire a vendor or independent contractor for the purpose of digitization or conservation services.
  2. You must include a quote for these services from a specific vendor as part of your application.
• Contract/Part-Time Archivist
  1. This category provides funding to hire a contract or part-time archivist for the duration of the grant period to scan documents and create corresponding metadata.
  2. This person cannot already be employed by or paid by your organization. This cannot be supplemental to an existing salary or hourly employee.
• Supplies
  1. This category provides funding for archival shelving units, acid-free, lignin-free folders and boxes, and other necessary archival supplies or environmental monitoring devices.

*Please be aware that everyone is required to create a fee-free, web-based, digital product.*

THRAB will review and evaluate all eligible applications. THRAB may award all or none of the funds requested, offer partial or conditional funding, and encourage revision and/or resubmission. In determining whether an applicant shall receive a grant, THRAB will consider the following factors:

• Statement of Need: In archival records projects, explain the significance of the records in question, why they need to be preserved, processed, and digitized, and how those scans will be made accessible. For education and training, explain how the project increases the archival knowledge and/or skills of archivists and other historical records custodians.
• Plan of Work:  How will the project result in increased public access to archival collections through digitization? The result of a fee-free online collection is required. The soundness of the work plan is critical, focused, clearly defined, and achievable.
• Participants: The qualifications and/or plans for training project personnel, including resumes.
• Budget: Is the budget realistic, cost-effective, and accurate?

The deadline for applications is Friday, September 23, 2022.
Send all applications to Sara Baxter at sara.baxter@tn.gov

Important Dates

Date	Activity
August 1, 2022	Application available
August 9, 2022	Informational webinar and Q&A session took place via Zoom; The link will be shared via the TNArchives Listserv.
September 23, 2022	Application deadline; Applications due by 4 pm (CST)
October 3, 2022	SBPG grant awards announced on or around this date
February 17, 2023	Interim reports due by 4 pm (CST)
May 31, 2023	SBPG grant projects completed; spending of funds complete
June 15, 2023	Final day to submit reimbursement requests
June 30, 2023	Final reports due by 4 pm (CST) on or before June 30, 2023
July 28, 2023	Title VI reporting due