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Vital records document significant life events. Vital records include:
- Marriage Certificates
- Divorce Certificates
- Birth Certificates
- Death Certificates
If you are unsure as to what type of business (i.e. Corporation, Limited Liability Company, Partnership, etc.), you may need to contact an attorney or tax professional, as this office is unable to assist in that determination. For information on types of business entities and tax, treatments consult the IRS, Tennessee Office of the U.S. Small Business Administration or the Business Enterprise Resource Office (BERO) at the Tennessee Department of Economic and Community Development.
The Tennessee Health Department’s Office of Vital Records reviews, registers, amends, issues and maintains the original certificates of births, deaths, marriages, and divorces that occur in Tennessee in accordance with Tennessee Code Annotated.
- Office hours are Monday – Friday, 8:00 am – 4:00 pm.
- Tennessee Vital Records
1st Floor, Andrew Johnson Tower
710 James Robertson Parkway
Nashville, TN 37243 - Phone: (615) 741-1763 or (866) 233-0740
- Website: Tennessee Office of Vital Records
Driver’s License information can be found at the Tennessee Department of Safety.
- Corporations*
- Limited Liability Companies (LLC’s)*
- Limited Partnerships (LP’s)*
- Limited Liability Partnerships (LLP’s)*
- General Partnerships+
*All of the above business entities file formation documents.
+Filings by general partnerships are not for the purpose of forming or maintaining a general partnership in Tennessee. Document filing is for the purpose of providing public notice of basic information about a general partnership, such as the agency authority of its partners, and such filings are optional and voluntary.
“Public record or records’ or ‘state record or records’ means all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form or characteristics made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental agency.” T.C.A. § 10-7-301(6)
The test for determining whether a record is public is “whether it was made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental agency.” Griffin v. City of Knoxville, 821 S.W. 2d 921, 924 (Tenn. 1991).
Click here for the Motor Vehicle Temporary Lien database.
Service of Process is issued under the following statutes:
- Tennessee’s Long-Arm Statutes, Tennessee Code Annotated (T.C.A.) Title 20, Chapter 2, Part 2.
- The Tennessee Business Corporation Act, T.C.A. Title 48, Chapters 11-27
- Tennessee Nonprofit Corporation Act, T.C.A. Title 48, Chapters 51-68
- Tennessee Limited Liability Company Act ,T.C.A. Title 48,Chapters 201-248
- The Tennessee Revised Limited Liability Company Act, T.C.A. Title 48, Chapter 249
- The Tennessee Revised Uniform Partnership Act, T.C.A. Title 61, Chapter 1
- Tennessee Revised Uniform Limited Partnership Act, T.C.A. Title 61, Chapter 2
The Hague Convention is preprinted as an annotation to Rule 4, 28 U.S.C.A., Fed. R. Civ. P., Rules 1011, (1992) (Annotation to Rule 4).
The Division of Business Services processes over 13,800 summonses annually.
A Motor Vehicle Temporary Lien may be obtained by filing the following information:
- A completed Application for Motor Vehicle Temporary Lien, form SS-4258;
- Payment of the $10 filing fee
Once the application has been processed a cover letter and the form will be returned for your records.
Permanent Certificate of Title and other Motor Vehicle Lien information can be found at the Tennessee Department of Revenue.
The Records Management Division (RMD) was established by Tennessee Code Annotated 10-7-303 to assist state agencies in establishing systematic controls for the efficient use and sound preservation of state records. The Division serves as the primary records management agency for the state of Tennessee and provides professional consultative and analytical records management leadership to agencies. This guidance aids in the appropriate development, utilization, disposition, retention, and destruction of records.
The Records Management Division is further directed by the Public Records Commission (PRC) to serve as administrative liaison between state agencies and the PRC; to establish procedural guidelines for paper and electronic records oversight and retention; and to coordinate efforts supporting the state's Paperwork Reduction and Simplification Act of 1976 (TCA 4-25-101).
What is the Records Disposition Authorizations process?
Records Disposition Authorizations (RDAs) are record retention guides state agencies follow to maintain their records properly. The Records Management Division oversees the records management process. The Secretary of State’s office online RDA filing system provides users with an easy way to filter, search, and find RDAs and provides retention and destruction method information. Click here to search all effective RDAs.
The law relating to the Motor Vehicle Temporary Lien program is found in the Tennessee Code at §55-3-126(f). You can access the Tennessee Code at: Michie/LexisNexis.
Tennessee Secretary of State
Division of Business and Charitable Organizations
MVTL Section
6th Floor, Snodgrass Tower
312 Rosa L. Parks Avenue
Nashville, TN 37243
- Click Here to prepare or file the application online.
- You can find the printable form here.
A temporary lien properly filed with the Business Services Division automatically terminates after 180 days or upon being otherwise perfected, whichever occurs first. After 270 days, the temporary lien documents are purged from the filing system and destroyed.
License Plate information can be found at the Tennessee Department of Revenue.
Yes, you can file a Motor Vehicle Temporary Lien online.
The Service of Process Search allows you to check on the status of a Service of Process issuance by the defendant’s last name (or company name if a company) or by court docket number. This database reflects all non-archived processes served through the Tennessee Secretary of State as of three working days prior to the requested date. Service of Process records are archived on an annual basis.
A Service of Process filing may be rejected for many reasons. Some of the most common reasons are:
- An insufficient number of copies of the summons are submitted (an original and one certified copy are required for each defendant).
- An address for an out-of-state defendant is not provided.
- The defendant and/or agent for Service of Process has a Tennessee address requiring Service of Process by the Sheriff of the county of the defendant and/or agent not by the Secretary of State.
- The $20.00 filing fee is not enclosed.
- The check, bank draft, or money order is not made payable to the “Tennessee Secretary of State.”
- The original and/or certified copy of the summons is not signed by the Clerk or Deputy Clerk.
- The Clerk’s certified stamp, seal, or imprint is not affixed to the summons.
- The process is to be served on an insurance company requiring Service of Process through the Commissioner of the Tennessee Department of Commerce and Insurance.
- The action is instituted in a court outside Tennessee.
State agencies are required by law, T.C.A 10-7-503(a)(2)(B), to have a designated Public Records Request Coordinator. This person is the designated contact for receiving public records requests. Contact the appropriate agency’s coordinator to request access to that agency’s records. If you have further questions or need additional assistance, contact: Office of Open Records Counsel
- Phone: (615) 401-7891
- Open.records@cot.tn.gov
- http://www.comptroller.tn.gov/openrecords/