File Documents with the Administrative Judge

To avoid duplicate filings, do not file a document by more than one method.  For example, a document should not be filed by both email and mail.  

Submit by Email

  • Ensure that the document includes the related APD Case Number. 
  • Remember to redact (or black out) Social Security numbers and driver’s license numbers from all documents prior to filing.
  • Save the document in a PDF format prior to filing.  The maximum file size is 2GB.
  • Name the PDF using the following format: APD Case Number_Case Name_Type of Document.  For example, “09.03-123456J_Smith_Motion.” 
  • Email the document to
  • If the file size is under 2GB but unable to be emailed due to attachment size limitations, please call APD at 615-741-7008 or email to make file sharing arrangements.
  • Click here for more information regarding the format requirements of audio, visual and image files.
  • Both filed documents and potential hearing exhibits must meet these filing requirements.

Submit by Fax or Mail

If you do not have access to email, you may file documents with APD by:

  • Fax to 615-741-4472.
  • Mail to the following address:

    Administrative Procedures Division
    Office of Tennessee Secretary of State Tre Hargett
    William R. Snodgrass Tennessee Tower
    312 Rosa L. Parks Avenue, 8th Floor
    Nashville, Tennessee 37243

Send Copies of All Documents to Opposing Party/Lawyer

Because the opposing party/lawyer has the right to see which documents are being presented to the judge, you must send copies of all documents you file with APD to the lawyer or lawyers for the opposing party or directly to the opposing party if they do not have a lawyer.

  • Send the documents to the opposing party by email or mail.
  • Any documents filed must contain a statement to show to whom the documents were sent. That statement should include whether the documents were sent via email or mail, to what address they were sent, and on what date they were either emailed or mailed to the opposing party/lawyer.
    • For example, Jane Thomas wants to file documents with the Administrative Judge for consideration regarding her case “Jane Thomas vs. Tennessee Department of Finance”. In addition to filing the documents with APD so the Administrative Judge can consider the documents, Jane Thomas must also send copies of those documents to the lawyer or lawyers for the Tennessee Department of Finance. On the documents filed with APD, Jane Thomas must include a statement such as, “These documents were emailed to Mr. John Doe, lawyer for the Tennessee Department of Finance, at [insert email address used], on January 1, 2022.”
  • Failure to provide a copy of the document to the other party may result in the Administrative Judge excluding the document from consideration.