File Documents with the Administrative Judge

To avoid duplicate filings, do not file a document by more than one method.  For example, a document should not be filed by both email and mail.  

Submit by Email

  • Ensure that the document includes the related APD Case Number. 
  • Remember to redact (or black out) Social Security numbers and driver’s license numbers from all documents prior to filing.
  • Save the document in a PDF format prior to filing.  The maximum file size is 2GB.
  • Name the PDF using the following format: APD Case Number_Case Name_Type of Document.  For example, “09.03-123456J_Smith_Motion.” 
  • Email the document to
  • If the file size is under 2GB but unable to be emailed due to attachment size limitations, please call APD at 615-741-7008 or email to make file sharing arrangements.
  • Click here for more information regarding the format requirements of audio, visual and image files.

Submit by Fax or Mail

If you do not have access to email, you may file documents with APD by:

  • Fax to 615-741-4472; or
  • Mail to the following address:

    Administrative Procedures Division
    Office of Tennessee Secretary of State Tre Hargett
    William R. Snodgrass Tennessee Tower
    312 Rosa L. Parks Avenue, 6th Floor
    Nashville, Tennessee 37243-1102

Send Copies of All Documents to Opposing Party/Lawyer

Because the opposing party/lawyer has the right to see any documents presented to the administrative judge, you must send copies of all documents you file with APD to the lawyer or lawyers for the opposing party or directly to the opposing party if they do not have a lawyer.

  • Send the documents to the opposing party by mail, hand delivery, or by email if the administrative judge has notified the parties it is acceptable to do so.
  • Any documents filed must contain a statement indicating that the documents were sent to all other parties.  It is preferable that the statement include whether the documents were sent by mail, hand delivery, or email, to what address they were sent, and on what date they were sent to the opposing party/lawyer.
  • Failure to provide a copy of the document to the other party may result in the administrative judge excluding the document from consideration.