The records shall be retained in a safe and secure manner, for five years following the date of the notarization.
A backup of the electronic records shall also be maintained for five years following the date of the notarization.
A notary can elect to store such recordings with a custodian, or a repository and such recordings may be stored separately from the journal if it is cross-referencing the place of storage and how the record is stored.
The original records and backup shall be protected from unauthorized use.
Does the State of Tennessee offer e-notaries?
No, the State of Tennessee only offers notaries and remote online notaries.
What is the fee that can be charged for an online notarization?
You can file form SS-4800 to change the mailing address by mail or in person. A change in Registered Agent or principal address requires filing Articles of Amendment and paying the statutory $20 filing fee. Forms can be found on our the Forms & Fees page for mail and in person filings.
I'm registered with multiple vendors; do I have to update my remote online notary information with all their information?
Yes, each vendor that you are utilizing their software to remotely notarize documents should be listed in your dashboard under your vendor technologies. You have the option to add new vendor technologies in your dashboard for free. The same documents are required to be uploaded.
Where can I get a Student Edition of the Tennessee Blue Book?
Who should I contact for questions about the content of an Executive Order?
While the Secretary of State’s office posts Executive Orders, we are unable to answer questions pertaining to their content.
For questions concerning information in an Executive Order, please contact the Governor’s office.
What are the online notary seal requirements?
In accordance with Tennessee Rule 1360-07-03-.04, an online notary public shall use an electronic seal that substantially conforms to the following design: a circular, square, or rectangular seal with the notary public's name as it appears on the commission printed at the top, the county of election printed at the bottom, the words 'Tennessee Notary Public' printed in the center, and the words "Online Notary Public" printed below. The electronic seal must also be accompanied by a statement of the date upon which the online notary public's commission expires.
Image
How often is the Tennessee Blue Book published?
The Tennessee Blue Book is published every two years. The 2021–2022 Tennessee Blue Book will be released in Spring 2022.
Do you have a list of approved third-party vendors for Online Notaries?
No, the Tennessee Secretary of State does not recommend nor endorse any third-party vendors. Whatever platform you choose should provide identity proofing, credential analysis, and storage for your video recordings of notarial acts. It should also be capable of attaching your electronic seal, electronic signature, and electronic notarial certificate to an electronic document.
Will I have to pay for a Tennessee Blue Book?
No, Tennessee Blue Books are free to Tennessee residents
I am a teacher, how can I get Tennessee Blue Books for my students?
The Tennessee Blue Book is a great resource for teachers and students alike.
Digital versions of the Tennessee Blue Book can be found here.
There is also a Student Edition site targeted towards Tennessee history www.tnsoshistory.com/
How can I incorporate the Tennessee Blue Book in my lesson plan?
Lesson plans are available here and are broken down by grade level.
An Administrative dissolution occurs for the following reasons:
Failure to file an annual report
Being without a registered agent
A foreign entity fails to maintain its assumed name due to a name conflict
Returned payment by a financial institution
How can I receive a Tennessee Blue Book if I live in a different state?
Tennessee Blue Books are subject to availability to out-of-state residents and may not be readily available upon initial release.
Please note if you live out-of-state and fill out a request form online, your request may be delayed to ensure availability to Tennessee citizens. Since the Tennessee Blue Book is released in the spring, we recommend waiting until the end of the year to inquire about availability.