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Public Records Commission
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Public Records Commission

 The Records Management Division (RMD) was established by Tennessee Code Annotated 10-7-303 to assist state agencies in establishing systematic controls for the efficient use and sound preservation of state records. The Division serves as
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Student Mock Election

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 Sign your school up for the Tennessee Student Mock Election.
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Student Mock Election

Mock Election Results

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Student Mock Election

Tennessee Student Mock Election

The mock election is a non-partisan, educational experience that gives Tennessee students a chance to learn how elected officials are selected. All Tennessee students are welcome to participate.
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Public Records Commission

Public Record Commission Rules

View rules of the Public Records Commission.
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https://publications.tnsosfiles.com/rules/1210/1210.htm
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Public Records Commission

Public Records Commission Meeting Notice

Public Records Commission Meeting Notice April 2025

People also ask

How do I decide on the business structure for my Company?

If you are unsure as to what type of business (i.e. Corporation, Limited Liability Company, Partnership, etc.), you may need to contact an attorney or tax professional, as this office is unable to assist in that determination. For information on types of business entities and tax, treatments consult the IRS, Tennessee Office of the U.S. Small Business Administration or the Business Enterprise Resource Office (BERO) at the Tennessee Department of Economic and Community Development.

What is the Public Records Commission?

The Public Records Commission was created by statute to determine and order the proper disposition of state records. The PRC meets at least twice annually to receive an update report from the Records Management Division and discuss any records projects or outdated policies and procedures. These meetings are open to the public. See TCA §§10-7-301 through 10-7-306.

Members include:

  • Secretary of State
  • Comptroller of the Treasury
  • State Treasurer
  • Director of Legal Services
  • Commissioner of General Services
  • Attorney General
  • Executive Director of Historical Society
  • Chief Justice of Tennessee Supreme Court
Does the corporation have to be recorded anywhere else?

Yes, if the principal address is in Tennessee, the filed document must be recorded in the Registered of Deeds in the county where the principal office is located.

What is an Incorporator?

The incorporator is the person that files the charter of the corporation. The incorporator must be of legal age to enter into contracts. Once the charter has been filed, the incorporator’s function is complete.

How do I sign up for the mock election?

Sign up HERE to participate in the mock election.

How does my school report the results?

The point of contact designated for each school will receive instructions on how to report your school’s results through our website.

Who can participate in the student mock election?

All Tennessee schools can participate including public, private and home school associations in grades PreK – 12. 

How do I conduct a mock election in my school?

The Secretary of State’s office will provide printable mock ballots. However, schools may conduct a mock election in whatever manner works best for their students.

Can a student participate in the mock election if they are homeschooled?

You can still participate! We encourage students who are part of a homeschool association to conduct a mock election and report their results.

What is the fewest number of people needed to incorporate?

One (1)

What are bylaws?

Bylaws are the code or rules by which the corporation is run, and explain the conditions and limitations that the corporation must follow in conducting its business.

What Is the Board of Directors?

The board of directors is a group of people who direct and oversee the business activities of the corporation. The board hires officers to conduct the day-to-day operation of the corporation. In the case of small, tightly held corporations, the board of directors and the officers may serve in both capacities.

How many shares of stock are required when filing a charter?

The minimum is one.  There is no limit on the maximum number of shares authorized.,

What are authorized shares?

Authorized shares are the number of shares of stock that the charter allows the corporation to issues.

What are the most common reasons for rejection of an Annual Report?
  1. The correct fee is not paid. The annual report fee for a corporation is $20, and an additional $20 is required if any change is made concerning the registered agent/registered office. The annual report fee for LLCs is $300 minimum up to a maximum of $3000. The fee increases by an additional $50 per member for every member over 6 members up to a maximum of $3,000.
  2. An officer is not listed. If the business is a Tennessee for-profit corporation, the corporation must list at least one officer. If the business is a Tennessee nonprofit corporation, a president and secretary or required.
  3. The board of directors are not listed, the box indicating that the board is the same as the officers listed is not marked, or the box indicating that the corporation does not have directors is not marked.
  4. The annual report is not signed and/or dated.
  5. The annual report is not typed or filled out in ink.
What types of business entities file documents with the Secretary of State?
  • Corporations*
  • Limited Liability Companies (LLC’s)*
  • Limited Partnerships (LP’s)*
  • Limited Liability Partnerships (LLP’s)*
  • General Partnerships+ 

*All of the above business entities file formation documents.

+Filings by general partnerships are not for the purpose of forming or maintaining a general partnership in Tennessee. Document filing is for the purpose of providing public notice of basic information about a general partnership, such as the agency authority of its partners, and such filings are optional and voluntary.