We index information in the UCC system based upon the name of the debtor.
What are the most common reasons for rejection of a UCC filing?
T.C.A. § 47-9-516(b) provides a list of rejection reasons. The following are some examples:
The UCC filing is not filed on the proper form. The appropriate forms are the Tennessee forms prescribed by T.C.A. § 47-9-521 and those approved by the International Association of Commercial Administrators (IACA).
The correct total amount due for the filing fee and recording tax (if applicable) was not submitted. Note: When an inadequate payment amount for multiple transactions is submitted with a UCC3, all transactions are rejected.
When filing an amendment, the initial financing statement file number is not legible or cannot be matched to an un-lapsed initial financing statement.
For a continuation, the record is not filed within the six month window prior to the lapse date.
In the event of an assignment, the filing fails to legibly provide the name and mailing address of the assignee.
When an amendment adds a new party, the record does not legibly provide the new party’s name and/or mailing address.
When an amendment adds a new debtor, the record does not legibly identify the debtor’s name and/or mailing address.
When an initial financing statement or an amendment that increases the maximum principal indebtedness does not include the required indebtedness language.
A check could not be honored.
The original file number (UCC1) was not provided when you submitted a UCC3.
Please be sure that any filing not submitted on a Secretary of State form (especially search requests) includes all of the required information. Our forms contain all of the required information.
What types of business entities file documents with the Secretary of State?
Corporations*
Limited Liability Companies (LLC’s)*
Limited Partnerships (LP’s)*
Limited Liability Partnerships (LLP’s)*
General Partnerships+
*All of the above business entities file formation documents.
+Filings by general partnerships are not for the purpose of forming or maintaining a general partnership in Tennessee. Document filing is for the purpose of providing public notice of basic information about a general partnership, such as the agency authority of its partners, and such filings are optional and voluntary.